Privacy Policy

1. General

Moss Fallon takes the protection of your personal data seriously.

References in this policy to "your personal data" means any information that identifies, or could reasonably be used to identify, you as one of the aforementioned persons.

This statement explains how we may collect and process information about:

  • our clients
  • visitors to our website
  • job applicants, including students on short-term placements
  • our current employees

This privacy policy sets out the basis upon which any personal data we collect from you, or that you provide to us, may be processed by (or on behalf of) Moss Fallon. Personal data collected or provided via any means, for example in meetings with and emails and telephone calls to us, is covered by this privacy policy unless we expressly state otherwise in writing.

Please read the following carefully to understand our practices regarding your personal data and how we will treat it.

2. Collection of your personal data

By providing personal information such as your name and e-mail address via the forms on this website, you agree to us contacting you with regard to the information you request.

Moss Fallon collects and processes your personal data to facilitate the provision of our professional services, including client services, conflicts checking and billing. We may also process your personal data in order to comply with our legal obligations. Personal data includes contact details (for example, name, address, telephone number and email address), work history (for example, work function, education, training and details of former employment), identification information (for example, passport details, visa and immigration status, date and place of birth) and billing information (such as account numbers and tax information). We collect personal data through direct contact with our clients, potential clients and affiliated individuals, through information submitted directly to us via our website and through other publicly available information.

During the course of our representation of you, we may transfer your personal data to another office of Moss Fallon to facilitate and centralise the operation of client services, conflicts checking, billing and related professional services. You should be aware that when you provide information to any individual Moss Fallon lawyer, you are providing it to Moss Fallon as a whole.

3. Use of your personal data

Your personal data will be processed by (or on behalf of) Moss Fallon for the purpose of providing legal advice to you.

If you apply for a job or summer placement online you will need to provide information about your education, employment and racial background. Your application will constitute your express consent to our use of this information to assess your application and to allow us to carry out the monitoring activities required of us as an equal opportunities employer.

4. Access by Third Parties

Moss Fallon may allow others to access your information (for example, barristers, accountants or other experts instructed by us on your behalf) where disclosure of your information is in your interest or is otherwise permitted, required or authorised under applicable law.

Prior to allowing any third party access to your information, Moss Fallon will take all reasonable steps to ensure that such third party provides at least the same level of privacy protection that we offer to our clients.

5. How to Access Your Personal Data

If you have any questions about our use of your personal data (including third parties to whom your personal data has been disclosed), or if you want to exercise your right to see a copy of, correct, erase or block the personal data we hold about you or to submit a written demand that Moss Fallon cease processing your personal data, please contact our Data Protection Officer at the address below. As permitted by law, a nominal fee may be charged for each personal data access request that you make, and there may be a limited number of narrow exceptions to the rights set out above.

6. Data Integrity

Personal data is only collected and processed to the extent necessary for the purposes described above. Moss Fallon updates, corrects and erases personal data on a regular basis. Moss Fallon will store and process your data only for the term of your retention of Moss Fallon and for a period thereafter reasonably determined by business necessity and our professional obligations to you, or as may be required by law.

7. Security

Moss Fallon takes all commercially reasonable steps consistent with industry practice to protect your personal data by using established security standards and procedures. To prevent the loss, misuse, unauthorised access, disclosure, alteration and destruction of your personal data, each Moss Fallon office has established physical, electronic and managerial security procedures appropriate to the risks represented and the nature of the personal data to be protected. Our operations are reviewed regularly for compliance with this Privacy Policy. We communicate this Privacy Policy to all Moss Fallon personnel and train them as appropriate in implementing it. Moss Fallon personnel who depart from our Privacy Policy are subject to strict disciplinary measures, which may include termination of employment or association.

8. Enforcement

Questions or concerns about the protection of your personal data or about this privacy policy should be directed to our Data Protection Officer at the address below.

Moss Fallon will work in good faith to resolve any concerns you may have about this policy and our privacy practices and will cooperate with relevant data protection and privacy authorities. If Moss Fallon fails to resolve a complaint regarding the processing of personal data, under certain circumstances the matter may be referred to the Information Commissioner’s Office (‘ICO’). Moss Fallon will work with the ICO and comply with its decisions.

9. Contact

If you have any questions about our privacy policy, want to exercise your right to see a copy of the information that we hold about you, or think that information we hold about you may need to be corrected, want to delete all or any part of it or to object to the processing on legitimate grounds, please contact us with enquiry topic "Data privacy", or alternatively send a signed letter addressed to the Data Protection Officer at Moss Fallon Solicitors Limited, Carters Court, North Farm, Aldbourne, Wiltshire SN8 2JZ.